Hours times rate for a designer

My cousin lives in C-Scheme, Jaipur. He is not a mobile shop. He design posters on laptop.

Sweet shops, coaching, one politician pamphlet he don't talk about.

In March a mithai wala from Bani Park asked him for a board design and Instagram posts.

They talked 400 rupee per hour. Cousin worked 14 hours across five days. He sent a WhatsApp: 5600 please UPI.

Mithai wala said, send bill. My CA want bill. Also show hours.

Cousin called me. I am the family invoice person now. I don't know if that is a good title.

He had no item like phone. He had hours.

I told him open freelance invoice on BillOnDesk.

Hours or project fee. This is that page. Not the shop GST theatre. He is small. Draft paper.

Hours times rate for a designer, what actually happened

We sat in my shop after 9. He brought his notebook. Times scribbled. 2 hours Monday, 3 Tuesday, like that.

I said, first add hours. 2+3+4+3+2. 14. He had written 13 in WhatsApp draft. Already fight waiting.

We put line 1: Banner design, 8 hours, rate 400, amount 3200.

Line 2: Instagram posts x 6, 6 hours, rate 400, amount 2400.

Total 5600.

Why two lines. Because mithai wala can say I didn't ask Instagram. Then we show the line. If one lump 5600, he will cut.

Date range. 20 March to 26 March. Invoice date 28 March. Don't put invoice date in February. Work was March.

Invoice number. DJ-026. D for designer, his idea. I said keep a sequence. He used to send no number. CA of the sweet shop asked number. Small thing, big delay.

His name as seller. His address. Pan if he want. I don't force PAN on a website form. I am not a CA. BillOnDesk is not a CA. If his income need filing, he and a CA, official side, not me.

Buyer. Sweet shop name, not only the uncle nickname. Nickname on bill look like a joke.

Hours times rate. People mess this.

They put 14 hours, rate 400, then they type amount 5000 because they promised a round figure earlier.

Then it is not hours times rate. It is a bargain. Write it as project fee then. The tool allow project fee.

Don't show 14 x 400 = 5000. Clerk can multiply. Clerk will call you a thief or a fool. Both bad.

If you gave discount, write discount. 14 x 400 = 5600, discount 600, total 5000. Honest.

Cousin didn't give discount. 5600.

He asked, GST.

I said, did you charge GST. Are you registered. He said no. Then don't put 18 percent to look big.

If he put GST and he is not collecting it properly, mess. I told him ask CA. I don't invent.

Draft watermark stay. Sweet shop CA can still use it as a support paper. If they need something else, they say.

We downloaded PDF. He sent on mail and WhatsApp.

Next day mithai wala said, hours too many. Banner cannot take 8 hours.

Cousin showed screenshots of revisions. Uncle changed colour five times. Pink, then cream, then pink again. Each change is time.

Uncle paid. Grumble. Paid.

That is why hours should be on the bill. Not only in cousin's head.

How I bill hours on freelance invoice

A second job in August. Coaching in Vaishali Nagar. They said project fee 8,000, no hours.

We used the same freelance invoice. One line. Logo and brochure pack. Project fee 8000.

Don't invent 20 hours to justify. They didn't buy hours. They bought a pack.

Hours when the talk was hourly. Project when the talk was lump.

Mix is how fight start.

My shop also repair. Sometimes I charge labour hourly for data recovery sitting. Rare. I use simple invoice with line labour 2 hours x 300.

Different tool, same maths.

item total calculator if the multiply confuse. Qty as hours, rate as per hour.

Designer people forget to put payment terms.

Cousin now write: 50 percent advance, rest on file delivery. He learned after a boutique in Mansarovar took files and paid after two months.

Advance. If he take 3000 advance, he can give payment receipt, then final invoice show less due.

Don't make the final invoice disappear the advance. Write received 3000, due 2600. Or they pay 3000 twice in their mind and get angry, or they forget and you get angry.

I told him, you are not GSTN. This site is not GSTN. If you cross the limit where registration need, go to CA. Don't wait for a website to tell you.

He said ok. He still ask me to sit for every bill. I charge him tea.

Things that look silly but matter.

Time zone. He work at 1 night. Invoice date still the delivery date they agreed, not the night he exported PNG.

File names on the bill. Banner_final_v7.png is not a product name. Write Banner design for Holi window.

Place. Jaipur. If buyer is in Ajmer, write that. Some CA like place of supply. I put city names. I don't do legal poetry.

Signature. He type his name. He also sign on print if they want. Boutique wanted stamp. He has no stamp. He bought a 80 rupee stamp. His name spell wrong. He uses sign now.

I saw English templates with "for professional services rendered". He wanted to copy. I said write what you did. Banner. Posts. People in Bani Park don't need that sentence.

No comprehensive anything. No office landscape talk. Just hours, rate, total.

If the buyer is a company with GSTIN, he can type GSTIN in the buyer field as text. No live check on this site. Type careful.

If they ask tax invoice like a distributor, that may be the GST invoice draft, still draft, and only if it match what he actually is. Most months he is just a designer with a laptop on a bed.

14 x 400 is not a hard sum. The hard part is writing it so the mithai CA don't call at 8 pm.

Cousin starred the PDF. He also put 14 hours in his notebook. Same as my IMEI notebook. Family habit.

When he close the tab without download, he cry. He did that once. We typed again from the notebook. Notebook won.

If you are a designer in a Rajasthan town, and you sell hours, don't send only a UPI number.

Open the freelance page. Hours times rate. Two lines if two kinds of work. Number. Date. Draft.

Then UPI.

Money come faster when the paper look like a bill, even if it is only a draft from a desk site.

Mithai wala still send photo of new sweets on festival. Cousin still charge 400. Colour still change five times.

I still sit after 9 if he bring tea.